Company Description

JMAN Group is a fast-growing data engineering & data science consultancy. We work primarily with Private Equity Funds and their Portfolio Companies to create commercial value using Data & Artificial Intelligence. In addition, we also work with growth businesses, large corporates, multinationals, and charities.

We are headquartered in London with Offices in New York, London and Chennai. Our team of over 400 people is a unique blend of individuals with skills across commercial consulting, data science and software engineering.

We were founded by cousins Anush Newman (Co-founder & CEO) and Leo Valan (Co-founder & CTO) and have grown rapidly since 2019. In May 2023 we took a minority investment from Baird Capital and in January 2024 we opened an office in New York with the ambition of growing our US business to be as large as, if not bigger than, our European business by 2027.

Position

You will play a pivotal role in supporting our executive team of six (four based in London, one in the US (East coast), and one in India (Chennai)), on a part-time basis (20 hours per week). It’s likely you will need to work 5 days per week (e.g. 10am – 2pm GMT) with a minimum of three days in the London office (EC3N). You will report to the Chief People Officer (CPO).

• Diary Management: Coordinate complex scheduling and calendar management across multiple time zones. Anticipate and proactively address scheduling conflicts and challenges. Manage communication with employees with internal and external executives on projects and meetings.
• Communication and Relationship Building: Facilitate effective communication between executives and team members. Build and maintain positive relationships with key partners, clients, and vendors.
• Administrative Support: Handle sensitive information with discretion and maintain confidentiality.
• Project Coordination: Support executives in various projects and initiatives, such as event planning and organisation. Collaborate with cross-functional teams to ensure project milestones are met.
  
• Problem Solving: Proactively identify and address potential issues before they escalate. Provide solutions to challenges, demonstrating resourcefulness and flexibility.
• Office Management and events: Supporting the onsite requirements of events in the UK. Providing absence cover to the OM.

Requirements

• Proven experience as an Executive Assistant to C-suite / Executive team or in a similar role.
• Exceptional organisational and time management skills with a high-level of attention to detail.
• Strong interpersonal skills.
• Highly competent communicator (written, verbal, and listening), comfortable communicating to internal teams, and handling challenging senior stakeholders.
• Ability to work effectively under pressure and adapt to changing priorities.
• Proficient in Microsoft Office Suite. Experience working with MS Teams/audio visual systems.
• Demonstratable problem-solving skills and the ability to think about a problem from first principles.
• You demonstrate the ability to simplify and streamline operational processes.
• You are proactive and have demonstrated that you will go beyond what is required of you in a professional environment.
• You thrive in a fast-paced environment, under pressure, and see challenges as opportunities.
• You display a high level of self-awareness and take ownership of your personal development areas.

Other information

What we offer

• Competitive annual bonus.
• 25 days annual leave + bank holidays (pro-rated).
• Salary sacrifice pension scheme, matching up to 8% employer contribution.
• Private health insurance, including free headspace subscription and discounted gym memberships.
• Group life and Income protection policies.
• Market-leading parental leave policy.
• Referral bonus for bringing in new JMAN hires.
• Cycle to work scheme.
• Extensive training and coaching opportunities.
• Weekly office lunches
• Regular company socials

If you feel that you would be a strong addition to our team, but you do not fully meet all the requirements above, we would like to encourage you to please apply anyway. As we expand, we are looking for individuals across all levels and we will discuss a suitable alternative with you during the interview process.

JMAN is committed to equal employment opportunities. We are a diverse, high performing team and base all our employment decisions on merit, job requirements and business needs.